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Pricing
Solutions/Procurement

Win the margin in procurement.

Procurement is where a project’s margin is set. ClaimStack Procurement is a complete procurement system you can buy on its own: centralised libraries, a live tender board, apples-to-apples levelling and provable savings, from the schedule to an executed subcontract.

A plan in its own right · $70 per seat

A complete procurement system. On its own.

You should not have to buy a whole commercial stack to fix the part of the job that is actually broken. Procurement stands alone: create your projects, build the schedule, take every package to market, level the bids, get the award signed off and execute the subcontract, all on one connected record. Nothing is rebuilt per job, nothing is re-keyed, and if you want the claims and finance side later, it is one step up and nothing is lost.

Centralised libraries, repeatable every job

Scopes of work, standard tender documents and contract templates live at company level and drop into every package. Your best scope becomes the standard, WHS plans and insurances auto-include, and every estimator runs procurement the same disciplined way, on every project.

Scope libraryStandard documentsContract templates
PKG-004 · Tender pack
Mechanical Services (HVAC)
Ready to issue
Scope of worksLoaded from company scope library14 incl · 3 excl
Pricing scheduleSubcontractors price qty × rate6 lines
Tender documentsSelected from project register5 docs
Standard documentsAuto-includedWHS · insurance · T&Cs
3 subcontractors invited

Never wonder where a bid has got to

Every invited tenderer is tracked from invited to delivered, opened and submitted, so you chase the ones who have gone quiet rather than the ones who are working. A bounced invitation is called out as its own state, because an invitation that never arrived looks exactly like disinterest until someone checks, and by then the tender has closed a bid light.

Live tender boardDelivery trackingBounce alerts
PKG-003 · Tender board
Facade & Glazing
5d 04hUntil close
Ridgeline FacadesOpened 2 days ago
Opened · pricing
InvitedDeliveredOpenedSubmitted
Vantage GlazingSent 6 days ago
Delivered, not opened
InvitedDeliveredOpenedSubmitted
Crestline Curtain WallNeeds a new address
Invitation bounced
InvitedDeliveredOpenedSubmitted
A bounced invitation is the commonest reason a tenderer never bids. You see it now, not at close.

Awards you can defend, apples to apples

Bids come back against the one schedule and are levelled with plug figures, so an exclusion or a qualification never wins a package on a technicality. Plugs are shown, attributed and reversible, and the lowest conforming bid ranks first with the rationale attached, so every award stands up to scrutiny.

Levelled comparisonPlug figuresRecommendation
PKG-004 · Quote comparison
Levelled, apples-to-apples
Tender closed
SubcontractorSubmittedPlugsComparison
Airstream MechanicalRecommended · lowest of 3$2,308,000+$42,000$2,350,000
Thermal DynamicsRank 2 · Compliant$2,408,000-$2,408,000
Climatech ServicesRank 3 · Conditional$2,420,000+$45,000$2,465,000
Plugs level exclusions so every bid covers the same scope

Sign-off on the record, not in an inbox

The award recommendation is its own step, built from the levelling already done, so approvers read the same numbers with nothing re-keyed. Internal sign-off happens on the recommendation itself, and the comparison and reasoning stay attached, so an award questioned a year later answers for itself instead of sending someone hunting through email.

Award recommendationInternal approvalAudit trail
PKG-004 · Award recommendation
Recommended for award
Approved
RecommendedAirstream Mechanical
Comparison total$2,350,000
Against budget$2,400,000 · $50,000 under
BasisLowest conforming of 3, levelled
A. RiveraProject managerApproved · 08 Jul
S. WhitlockCommercial managerApproved · 09 Jul
The comparison and the rationale stay attached, so the award stands up later.

Savings you can prove, to the cent

Every package is measured against its budget line, and every negotiated change settles the number in front of you. The saving against your estimate is cent-perfect and visible, so procurement performance is a figure you can report, not a feeling.

Budget vs awardNegotiated savingsCent-perfect
PKG-004 · Mechanical
Negotiate & finalise
Ready to award
Levelled comparison totalAirstream Mechanical$2,350,000
Value managementDuctwork alternative-$28,000
Scope trimSpare filter sets de-scoped-$7,000
Agreed contract valueAirstream Mechanical$2,315,000
$85,000 under budget after negotiation

From award to executed contract, in one place

The subcontract generates from the award with parties, scope and agreed value already filled. Both sides e-sign in ClaimStack, and the executed value becomes a live commitment against the package budget. No Word templates, no re-keying, no chasing wet-ink signatures around a job.

Contract generationE-signingLive commitment
SC-0416 · Subcontract
Mechanical services (HVAC)
Fully executed
BetweenMeridian Construction → Airstream Mechanical
ScopeMechanical services, supply & install
Contract value$2,315,000
Head contractorA. RiveraSigned · 10 Jul
SubcontractorAirstream MechanicalSigned · 11 Jul
Generated from the award, reviewed & e-signed by both parties
The plan, plainly

What you get, and what you don’t.

Procurement is a real plan with a real boundary, not a teaser for a bigger one. Here is exactly where it starts and stops, so you can tell before you buy whether it covers the job you need done.

Included
Create and run your own projects
Procurement schedule and packages
Tender management, queries and addenda
Live tender board and bid tracking
Bid levelling and rate comparison
Award recommendations and approvals
Contract generation and e-signing
Tender outcome notices to the field
Purchase orders and supplier portal
Document register, Procore and Aconex sync
Savings tracked against your estimate
Custom PDF branding and logos
Not in this plan
Payment claims and schedules

Running claims against the contracts you award is the Claims side of the platform.

Transmittals and drawing approvals

Consultant and shop-drawing workflows sit in Commercial OS.

Invoice inbox and payment batches

AP automation, PO matching and ABA export are Commercial OS.

Cost reports, cashflow and financial hub

Full budget tracking and forecasting are Commercial OS.

Need those too? Commercial OS is Claims and Procurement together plus the finance side, and moving up loses nothing you have already built.

Procurement is where the margin is won. And where it quietly leaks.

01 Procurement runs in spreadsheets and email, rebuilt from scratch on every job.
02 You cannot tell who is actually pricing your tender until it closes a bid light.
03 Quotes arrive on different scopes, so comparing them is guesswork and awards are hard to defend.
04 The approval that let the package sits in someone’s inbox, not on the record.
05 The savings you negotiate never show up cleanly against the estimate.
06 Buying software for the whole commercial stack when procurement is the part that is broken.

What disciplined procurement gives you.

Repeatable procurement on every project
Company standards that scale as you grow
Defensible, audit-ready awards
Cent-perfect savings vs estimate
Nothing re-keyed from award to contract
Faster procurement, less admin
Start to finish

Six stages, every package, every project.

These are the stages in the product, named the way the product names them. Each one is a place you stand and work, not a status you set, and a stage the package has not reached yet stays locked, which is what keeps every job running the same way.

01
Setup

Scope from your library, register documents and a pricing schedule assembled into one package and issued to market.

02
Tender

The tender runs live: bids tracked on the board, queries answered once for everyone, addenda issued with acknowledgements.

03
Compare

Bids levelled onto the same scope with plug figures shown, attributed and reversible, then compared line by line.

04
Recommend

The recommendation is built from the levelling, and internal sign-off happens on it with the rationale attached.

05
Award

Final commercial terms settled with the winning tenderer, and the package awarded at the agreed value.

06
Contract

The subcontract is executed and live against the budget, and everyone who priced it hears back.

The compounding loop

Every tender sharpens the next.

Because every package runs on one record, a tender does not stop teaching you the moment it is awarded. The queries that came in, the addenda you had to issue, the exclusions that kept appearing and the plugs you kept applying are all still there. ClaimStack and your own AI turn them into sharper scopes and tighter exclusions, and those improvements update your company library, so the next procurement, on any project, starts ahead. No more lessons learnt in silos.

01
Run the tender

Queries, addenda, exclusions, plugs and outcomes are all captured on the package rather than scattered through an inbox.

02
Learn

ClaimStack and your own AI read what actually happened: which exclusions kept appearing, where a scope was ambiguous, which plugs you had to apply every time.

03
Improve

Those lessons feed back into your company scope library and standard documents, so the same gap does not cost you twice.

04
Repeat

The next tender goes out sharper, across every project and every team, not just the one that learned it.

Run → Learn → Improve → Repeat
Who it is for

One process the whole project team trusts.

Commercial managers

A repeatable procurement process and provable savings across the whole portfolio, not one job at a time.

Estimators & procurement leads

Company libraries and levelled comparisons, so every package goes out and comes back the same way.

Project managers

Live commitment against budget per package, and a board that shows which tenderers have gone quiet.

Approvers & directors

The recommendation, the comparison and the reasoning in one place, so signing off does not mean taking it on trust.

Frequently asked

Can I buy Procurement on its own?

Yes. Procurement is a plan in its own right at $70 per seat per month, sitting level with Claims rather than beneath the full suite. It takes a package from the procurement schedule all the way to an executed subcontract, and you can create and run your own projects on it. If you later want the claims and finance side as well, Commercial OS is the two together and you move up without losing anything.

What does Procurement not include?

It takes a package from schedule to signed contract, but it does not run the payment claims that follow. Once you want subcontractors claiming against the contracts you have awarded, and payment schedules going back to them, that is Commercial OS, or Claims if you only need the claims side. Transmittals, consultant and shop-drawing approval workflows, the invoice inbox, payment batches, cashflow forecasting and the financial hub are also Commercial OS.

How does this standardise procurement across projects?

Your scopes of work, standard tender documents and contract templates live at company level, so every package on every project is built from the same source. Your best scope becomes the standard, and a new estimator runs procurement the same disciplined way as your most experienced one, without rebuilding anything.

Can I see who is actually pricing my tender?

Yes. Every invited tenderer is tracked from invited to delivered, opened and submitted, so a bidder who has gone quiet is obvious while there is still time to ring them. A bounced or failed invitation gets its own state rather than being folded in with silence, which matters because an invitation that never arrived is the commonest reason a tenderer never bids.

Is an award defensible if it is ever queried?

Yes. Bids are levelled onto the same scope with plug figures for any exclusions, the lowest conforming bid is ranked and recommended, and internal sign-off happens on the recommendation itself. The full comparison and rationale stay on the record, so if an award is ever questioned the evidence speaks for itself.

Do the subcontractors who did not win hear back?

Yes, and properly. Executing the contract drafts an outcome notice for every unsuccessful tenderer and notifies your project team to review and send it. Nothing goes out automatically, and how much you disclose about price is your commercial decision, set once for the company and overridable per package.

What does it cost my subcontractors?

Nothing. Pricing a tender you have issued is free, so there is nothing between an invitation and a price coming back. Tenderers work through their own stages on the same record, and they never see your levelling, your recommendation or how far you have got evaluating them.

Does procurement get better over time?

Yes, and that is the point of running it as a system. Every tender leaves a record of what actually happened: the queries that came in, the addenda you had to issue, the exclusions that kept appearing and the plugs you kept applying. ClaimStack and your own AI turn that into sharper scopes and tighter exclusions, and those improvements update your company library, so every team starts the next project ahead instead of the lesson staying stuck on one job.

Procurement is where margin is won.
Win it every time.

$70 per seat, per month. Start with one seat, add more whenever you like, and your subcontractors bid for free.