Raise and manage formal project correspondence, RFIs, EOTs and notices. Every item is sequence-numbered, addressed company to company, and kept as the record. It is the record, not an inbox.

CLAIMSTACK

ProjectCorrespondence

Correspondence

12 items · 5 open · 1 overdue

1 awaiting action

Open items5of 12 on register

Overdue1past response due

Avg response5.0dacross 7 responses

Logged this month6new items in Jul

Search ref, subject or party...

Ref	Type	Subject	From → To	Status	Due	Age
RFI-014	RFI	Slab edge detail clash at grid F/7	MER→CAL	Open	13 Jul	4d
RFI-013	RFI	Waterproofing spec to level 3 planters	MER→CAL	Overdue	8 Jul2d late	8d
RFI-012	RFI	Switchboard clearance to eastern wall	APX→MER	Responded	6 Jul	11d
RFI-010	RFI	Confirm steel grade at transfer beam	MER→CAL	Closed	25 Jun	4d
NOT-006	Notice	Latent condition: rock shelf at pile P14	MER→RDG	Open	14 Jul	3d
NOT-005	Notice	Delay notice: late facade design release	MER→RDG	Responded	1 Jul	16d
INS-021	Instruction	Additional core holes to level 2 slab	CAL→MER	Open	15 Jul	2d
INS-019	Instruction	Revise balustrade fixing to stair 2	CAL→MER	Closed	27 Jun	6d
INS-018	Instruction	Substitute tapware to wet areas	CAL→MER	Responded	9 Jul	9d
EOT-004	EOT	EOT claim: inclement weather, June	MER→RDG	Open	11 Jul	6d
EOT-003	EOT	EOT claim: latent condition delay P14	MER→RDG	Responded	5 Jul	14d
EOT-002	EOT	EOT claim: design variation, level 3	MER→RDG	Closed	20 Jun	6d

From a raised notice to a resolved matter, kept as one record.

01 · Raise

RFIs, EOTs and notices in one consistent format.

Raise formal correspondence in a consistent, sequence-numbered format. Contractual notices track their response deadline from the day they are given, so an approaching time bar is visible rather than buried, and nothing gets written on the side or lost in a personal inbox.

NOT-006 · Contractual notice

Latent condition: rock shelf at pile P14

Open

Response due in4 daysby 14 Jul

MER→RDG·Meridian Construction to Ridgeline Developments

Submitted7 Jul

Under review8 Jul

Response due14 Jul

Deadline tracked from the day the notice was givenAwaiting response

02 · Respond

Threaded responses, kept in one place.

Numbered responses keep the whole back-and-forth together, with attachments travelling on the item and a complete audit trail behind every message.

RFI-012 · Request for information

Switchboard clearance to eastern wall

Responded

Apex ElectricalSubcontractor29 Jun

Question

Main switchboard MSB-1 is shown 450mm off the eastern wall, but the structural upstand at grid E leaves 380mm clear. Please confirm the minimum clearance to the wall or advise a revised setout so we can release the switchboard for manufacture.

Meridian ConstructionHead contractor3 Jul

Response 1

Maintain 600mm clear working space to the front face per AS 3000. Relocate MSB-1 300mm west onto the revised plinth (SK-E-104 issued), which clears the grid E upstand and preserves egress. Proceed to manufacture on the amended setout.

One thread per matter, retained on the recordResponded in 4 days

How a matter moves.

STEP 01

Raise

Open an RFI, EOT or notice in a consistent, sequence-numbered format.

STEP 02

Address & attach

Send it company to company, cc who needs it, and attach the files.

STEP 03

Respond

Numbered replies keep the whole exchange in one thread.

STEP 04

Resolve with a record

Close the matter with a full audit trail retained against the job.

Protected by design

Every notice and response, kept on the record.

Every item and reply is retained with a complete audit trail. If a matter is ever disputed, the record is already there, addressed, dated and attached.

Sequence-numberedEvery item and response carries its own number, in order.

Audit trailEach message retained against the project and its contract.

ConfidentialSensitive matters can be marked confidential when raised.

100%

On the record

Lost in an inbox

Thread per matter

Stop losing
the paper trail.