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The commercial operating system for construction. Capture a commercial event once, every downstream workflow stays connected.
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Tendering
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Pricing
Product/Procurement

Run procurement, package by package.

A procurement dashboard that runs each package from budget to executed subcontract, through six stages you can stand in: set up, tender, compare, recommend, award, contract. Watch every bid land on the board, and commitment and savings vs budget in one view.

The whole of procurement, one workflow.

Follow one package end to end through the six stages the product actually runs: set up and issued, the tender period tracked bid by bid, levelled and compared, recommended and signed off, awarded, contracted. The stepper is the navigation, so you are always standing in one stage, and a stage you have not reached yet stays locked.

Stage 01 · Setup

Build the tender package.

Everything a bidder needs to price sits on one page, and nothing else does. Pull the scope of works from your company scope library, attach drawings and specs from the project register, and set the pricing schedule subcontractors price against. Standard company documents auto-include. Work down the checklist; the tender goes out once it reads complete.

PKG-004 · Tender pack
Mechanical Services (HVAC)
Ready to issue
Scope of worksLoaded from company scope library14 incl · 3 excl
Pricing scheduleSubcontractors price qty × rate6 lines
Tender documentsSelected from project register5 docs
Standard documentsAuto-includedWHS · insurance · T&Cs
3 subcontractors invited
Stage 02 · Tender

See where every bid actually is.

The tender is live with your invited suppliers, and the board tracks each one from invited to delivered, opened and submitted. A bidder who has gone quiet is obvious while there is still time to ring them, and a bounced invitation, the commonest reason a tenderer never bids, is called out rather than mistaken for silence.

PKG-003 · Tender board
Facade & Glazing
5d 04hUntil close
Ridgeline FacadesOpened 2 days ago
Opened · pricing
InvitedDeliveredOpenedSubmitted
Vantage GlazingSent 6 days ago
Delivered, not opened
InvitedDeliveredOpenedSubmitted
Crestline Curtain WallNeeds a new address
Invitation bounced
InvitedDeliveredOpenedSubmitted
A bounced invitation is the commonest reason a tenderer never bids. You see it now, not at close.
Stage 03 · Compare

Level the bids, compare like-for-like.

Bids land against the one schedule and are compared line by line. Where a subcontractor excludes scope or prices it elsewhere, a plug normalises it so every bid covers the same works: submitted total, plugs applied, comparison total. Plugs are shown, attributed and reversible, and the lowest conforming bid ranks first.

PKG-004 · Quote comparison
Levelled, apples-to-apples
Tender closed
SubcontractorSubmittedPlugsComparison
Airstream MechanicalRecommended · lowest of 3$2,308,000+$42,000$2,350,000
Thermal DynamicsRank 2 · Compliant$2,408,000-$2,408,000
Climatech ServicesRank 3 · Conditional$2,420,000+$45,000$2,465,000
Plugs level exclusions so every bid covers the same scope
Stage 04 · Recommend

Recommend it, and get it signed off.

The award recommendation is built from the levelling you have already done, so approvers read the same numbers with nothing re-keyed. Internal sign-off happens on the recommendation itself, and the comparison and rationale stay attached to the record, so an award queried a year later answers for itself.

PKG-004 · Award recommendation
Recommended for award
Approved
RecommendedAirstream Mechanical
Comparison total$2,350,000
Against budget$2,400,000 · $50,000 under
BasisLowest conforming of 3, levelled
A. RiveraProject managerApproved · 08 Jul
S. WhitlockCommercial managerApproved · 09 Jul
The comparison and the rationale stay attached, so the award stands up later.
Stage 05 · Award

Settle the number, then award.

Close out the final commercial terms with the winning tenderer: value management, scope trims, rate moves, each agreed change settling the price in front of you. The agreed contract value is what carries through, and awarding raises the subcontract that brings it into the project as a live commitment.

PKG-004 · Mechanical
Negotiate & finalise
Ready to award
Levelled comparison totalAirstream Mechanical$2,350,000
Value managementDuctwork alternative-$28,000
Scope trimSpare filter sets de-scoped-$7,000
Agreed contract valueAirstream Mechanical$2,315,000
$85,000 under budget after negotiation
Stage 06 · Contract

Generate, sign, commit.

The subcontract generates from the award with parties, scope and agreed value already filled, ready to review. Both sides e-sign in ClaimStack and the executed value becomes a commitment against the budget. No Word templates, no chasing wet-ink signatures.

SC-0416 · Subcontract
Mechanical services (HVAC)
Fully executed
BetweenMeridian Construction → Airstream Mechanical
ScopeMechanical services, supply & install
Contract value$2,315,000
Head contractorA. RiveraSigned · 10 Jul
SubcontractorAirstream MechanicalSigned · 11 Jul
Generated from the award, reviewed & e-signed by both parties
One workflow, six stages

Every package runs the same six stages.

Stage 01
Setup

Scope from your library, register documents and a pricing schedule assembled into one package, checked off and issued to market.

Stage 02
Tender

The tender is live: bids tracked on the board, queries answered once for everyone, addenda issued with acknowledgements tracked.

Stage 03
Compare

Bids levelled onto the same scope with plug figures shown, attributed and reversible, then compared line by line.

Stage 04
Recommend

The recommendation is built from the levelling, and internal sign-off happens on it, with the rationale attached.

Stage 05
Award

Final commercial terms settled with the winning tenderer, and the package awarded at the agreed value.

Stage 06
Contract

The subcontract is issued for signing, executed, and live against the project budget. Everyone who priced it hears back.

The whole field, not just the winner

Say it once. To everyone who priced it.

A tender is a conversation with a field of subcontractors, not just with the one you end up appointing. During the tender, every query is answered once and shared with everyone, and any change goes out as a formal addendum so nobody prices stale information. At the end, everyone who put a price in hears back properly.

PKG-004 · Queries & addenda
Tender queries, answered once
Tender live · 5d left
Q-03Ductwork insulation specHighAnswered
Q-02BMS points list, clause 15MedAnswered
Answers shared with all 3 invited tenderers
Addendum 02 · Document revision
Mechanical drawings reissued rev C → D. Acknowledged 3/3, tender close extended +3 days.

During the tender, the scope stays frozen. Anything that changes goes out as an addendum with acknowledgements tracked, so every tenderer is pricing the same works when they submit.

PKG-004 · Tender outcomes
Everyone who priced it hears back
Drafted at signing
Airstream MechanicalAwardedContract executed
Thermal DynamicsNotice sent11 Jul
Climatech ServicesDraftedAwaiting review
Price disclosureRank bandUnsuccessful tenderers are told where they landed, never a figure that resolves back to a competitor’s price. Set once for the company, overridable per package.

Signing drafts an outcome notice for every tenderer who did not win. A person reviews and sends it, so the letter reads like it came from your business. How much you disclose about price is your commercial decision, set once and overridable per package.

The other side of the table

Your tenderers get stages too.

A subcontractor pricing your tender works through their own six stages, in the same product, on the same record. It is their journey, not a redaction of yours: they never see your levelling, your recommendation or how far you have got evaluating them. Bidding is free, so there is nothing between an invitation and a price coming back.

01
Issued
02
Pricing
03
Scope
04
Contract
05
Attachments
06
Submit
6
Stages, one workflow
0
Status sheets to rebuild
Cent
Perfect saving vs budget
Live
Commitment, every day

Common questions.

How is a tender package put together?

Each package pulls its scope of works from your company scope library, its documents from the project register, and a pricing schedule you define and lock; subcontractors price the quantities and rates only. Standard company documents like WHS plans, insurances and terms auto-include on every package, so nothing is rebuilt per tender. Setup is a checklist, and the tender goes out once it reads complete.

Can I see where each tenderer is up to during the tender?

Yes, that is the tender board. Every invited tenderer is tracked from invited to delivered, opened and submitted, so you chase the ones who have gone quiet rather than the ones who are working. A bounced or failed invitation is called out on its own, because an invitation that never arrived is the commonest reason a tenderer never bids, and it looks identical to disinterest until you check.

How are bids compared?

Bids are priced against the one schedule, then levelled line by line. Where a bid excludes scope or prices it elsewhere, a plug figure normalises it so every bid covers the same works, and you compare submitted total, plugs applied and comparison total side by side. Plugs are shown, attributed and reversible, and the lowest conforming bid ranks first.

Does an award need internal approval?

It can. The award recommendation is its own stage, built from the levelling you have already done, so approvers see the same numbers with nothing re-keyed. Sign-off happens on the recommendation itself, and the comparison and the rationale stay attached to the record, so an award queried a year later answers for itself.

What happens to the subcontractors who did not win?

Executing the contract drafts an outcome notice for each of them, and your project team is notified to review and send. Nothing goes out automatically, and how much you disclose about price is a stored commercial decision, set for the company and overridable per package. The default tells a tenderer where they ranked without ever emitting a figure that resolves back to a competitor.

Does awarding update the cost report?

Yes. Awarding generates the subcontract, both parties e-sign, and the executed value becomes a commitment on the subcontract, posting straight into the committed column of the cost report. Procurement and cost are one record, so the saving is reflected in the cost position with nothing re-entered.

See procurement
on your project.