Progress claims and payment schedules are how money actually moves on a job, up to the party above you and down to the subcontractors below. ClaimStack runs the whole cycle on the live contract position, compliant with Security of Payments and cent-perfect, so claims go out on time, assessments hold up, and cashflow stops depending on a spreadsheet rebuilt from memory at month-end.

CLAIMSTACK

Northbank Stage 2ClaimsNew payment claim

Claim details

Claim number

PC-NB-010Creating

Claim period start

01 Jul 2026

Claim period end

31 Jul 2026

Claim notes

Add any notes or comments for this claim...

Mark as final claim (for retention release)

Contract line items

Enter claimed values and completion percentages for each line item

Apply cashflowSearch line items...All groupsAll categoriesCollapse allExpand all

Description	Contract amount	Total claimed	Previously	This period	% complete
0Preliminaries	$1,372,800	$600,428	$473,548	$126,880	43.7%
1Project management	$644,800	$322,814	$258,334	$64,480	50.1%
3Project manager50.1% complete	$260,000	$130,167	$104,167	$26,00010%	50.1%
3Construction manager50.1% complete	$228,800	$114,547	$91,667	$22,88010%	50.1%
3Project coordinator50.1% complete	$156,000	$78,100	$62,500	$15,60010%	50.1%
1Site services	$728,000	$277,614	$215,214	$62,400	38.1%
3Temporary water43.4% complete	$208,000	$90,236	$69,436	$20,80010%	43.4%
3Temporary power36.0% complete	$520,000	$187,378	$145,778	$41,6008%	36.0%
0Structure	$4,260,000	$3,166,000	$2,740,000	$426,000	74.3%
1Concrete	$4,260,000	$3,166,000	$2,740,000	$426,000	74.3%
3Substructure concrete80.0% complete	$1,840,000	$1,472,000	$1,288,000	$184,00010%	80.0%
3Superstructure concrete70.0% complete	$2,420,000	$1,694,000	$1,452,000	$242,00010%	70.0%

The commercial OS for payment claims

The most important number on the job, right every time.

Nothing on a project has to be more accurate than a payment claim and the schedule that answers it. ClaimStack turns the monthly cycle into a disciplined routine, the claim built from the live contract position, the schedule built from the claim, claimed and assessed reconciling to the cent, and each claim updating the live cashflow as it goes. Money moves on time, assessments stand up, cashflow tracks what has actually been claimed, and no one starts the month rebuilding numbers in a spreadsheet.

The claim is where cashflow is won or lost.

01 Claims rebuilt in a spreadsheet each month, so numbers drift and the claim goes out late.

02 A claim that does not match the live contract position invites a dispute you then have to argue.

03 Assessments issued without reasons or a compliant schedule leave you exposed under Security of Payments.

04 When a claim is queried, the backing detail is scattered and cashflow stalls while it is sorted out.

From the live position to a compliant schedule, without the spreadsheet.

01 · Prepare

Build the claim from the live position, not from memory.

Apply your cashflow for the period and the claim populates line by line from where the job actually is, contract works and variations together. Your insurances and licences attach automatically from the company library, flagged the moment one is expiring, so the claim goes out complete and on time instead of being rebuilt in a spreadsheet the night before it is due.

PC-0142 · New payment claim

July progress claim

Draft

Apply cashflow4 lines populated for Jul 2026

Preliminaries$42,000

Concrete structure$168,000

Structural steel$96,500

Facade & glazing$74,500

This claim (ex GST)$381,000

Attached from your library

Public Liability Insurance$20,000,000Current

Professional Indemnity$10,000,000Current

Workers CompensationCurrent

Builder's LicenceExpiring · 21d

Insurances & licences attach automaticallyFlagged before they expire

02 · Submit

Lodge once, straight to the other party.

Lodge the claim and its PDF goes direct to whoever it is addressed to, with the line detail and attachments. From that moment both sides hold the same dated record, so there is no re-keying, no separate email, and no argument later about what was claimed or when. The clock on the response runs against a record you both share.

PC-0142 · Submitted

July progress claim

Lodged

PDFPayment claim PC-0142.pdfDelivered

Claiming party→Assessing party

PreparedReconciled and ready28 Jul

LodgedSent to the assessing party31 Jul

ReceivedSame record, both sides31 Jul

Claimed $381,000+ GST $38,100

Claimed this period$419,100

03 · Assess

Respond with a schedule that holds up.

Certify or adjust each line with a reason, then issue a payment schedule that is compliant with Security of Payments in reply. Claimed and assessed reconcile to the cent, GST and retention calculated rather than hand-typed, and every adjustment is on the record. If a claim is ever disputed or adjudicated, the schedule and its reasons already stand behind you.

PC-0142 · Payment schedule

July progress claim

Scheduled

Scope	Claimed	Assessed
Preliminaries	$42,000	$42,000
Concrete structure	$168,000	$168,000
Structural steelProgress behind claimed percentage	$96,500	$88,000	−$8,500
Facade & glazingUnfixed materials on site excluded	$74,500	$61,000	−$13,500
Subtotal (ex GST)	$381,000	$359,000
GST (10%)	$38,100	$35,900
Scheduled (inc GST)	$419,100	$394,900

Every adjustment carries a reason−$24,200 scheduled vs claimed

Control and compliance

Manage the risk, in real time.

A payment claim is a legal instrument with deadlines attached, so the risk is not only getting the number right, it is getting it out on time, in the right form, with the right sign-off. ClaimStack runs all of it on the live position instead of a spreadsheet, so claiming and assessing stays controlled, consistent and on the clock, every month.

Consistent format

Every claim and schedule goes to the client in the same professional, compliant format, so nothing is reformatted per client and nothing looks ad hoc.

Deadlines monitored

The statutory Security of Payments dates are tracked and flagged ahead of time, so the dates that put payment, or your position, at risk are in front of you while there is still room to act on them.

Approvals attached

Claims and schedules run through their approval workflow before they leave, so nothing is issued without the right sign-off behind it.

Off the spreadsheet

The whole cycle runs on the live commercial position in real time, not a workbook rebuilt at month-end, so the risk is managed as it happens.

However you bill

Claim up. Assess down.

Apply for your money from the party above you, and assess the claims that come from below, both on the same disciplined process. Each contract bills the way it runs, a direct invoice or a full payment application.

Direct invoice

Send an invoice with all of its backing detail attached, for contracts that do not run a formal assessment.

Full payment application

Run the whole cycle: the claim, a line-by-line assessment and a payment schedule compliant with Security of Payments.

What the business gets

Better outcomes, every claim run.

Claims out on time, every month

Cashflow updated from every claim

Cent-perfect, claimed to assessed

Compliant schedules, issued by default

A dispute answered from the record

No claim rebuilt from a spreadsheet

Both

Claim up, assess down

Spreadsheets at month-end

Cent

Perfect, claimed to assessed

SOP

Compliant by default

Time back

One claim run a month, not a week of rebuilding.

The claim is built from the live position and the schedule from the claim, so the monthly cycle is a routine, not a reconstruction. No collating backup by hand, no re-keying the assessment, no chasing which version is current; the time goes into the numbers, not the paperwork.

PreparationNo claim rebuilt in a spreadsheet each period.

AssessmentNo schedule retyped line by line by hand.

BackupInsurances, licences and detail attached, not chased.

Frequently asked

How is a payment claim built each month?

You apply your cashflow for the period and the claim populates line by line from the live contract position, contract works and variations together, rather than being rebuilt in a spreadsheet. Your company insurances and licences attach automatically from the library and are flagged before they expire, so the claim goes out complete and on time.

What makes the assessment hold up under Security of Payments?

Each line is certified in full or adjusted with a reason, and the response is issued as a compliant payment schedule. Claimed and assessed reconcile to the cent, GST and retention are calculated rather than hand-typed, and every adjustment, reason and delivery record is retained. If a claim is ever adjudicated, the schedule and its trail already stand behind you.

How do we make sure nothing misses a Security of Payments deadline?

The statutory dates on every claim and schedule are tracked and flagged before they fall due, so responses go out inside the window rather than a day late. Because a missed date under Security of Payments can cost you the right to withhold, or the right to be paid, taking the timing off a manual calendar and onto the live record removes one of the biggest risks in the whole cycle.

Why does a consistent claim format matter?

Every claim and schedule leaves in the same professional, compliant format, so there is nothing to reformat per client and nothing that looks ad hoc or invites a query on presentation alone. A claim that is clear and consistent is quicker to assess, harder to dispute, and reflects well on the business every time it lands in a client inbox.

Can we both claim and assess on the same platform?

Yes. You apply for payment from the party above you and assess the claims that come from below, both on the same disciplined process. Each contract bills the way it runs, a direct invoice with its backing attached, or a full payment application with a line-by-line assessment and a compliant schedule.

How does this protect cashflow?

Every claim updates the live cashflow, so your expected position reflects what has actually been claimed and assessed rather than a guess. And because the claim is built from the live position and lodged on time, and the assessment is a routine rather than a rebuild, money moves on schedule instead of stalling while numbers are argued or backup is collated. Both sides work from one dated, cent-perfect record, so there is less to dispute and less that holds a payment up.

The claim is how you get paid.
Make it airtight.