If you're a head contractor looking at procurement software, ProcurePro is likely top of your list. And fair enough. Let's give them their flowers up front: in our view they're the industry leader. They've got an impressive customer list, the product has real depth, and they've built a proper business doing one thing well.
ClaimStack was started by people who spent years in contract administration and commercial management on Australian jobs, so we've sat on the builder's side of a tender more times than we can count. This isn't a hit piece. There are good reasons to pick ProcurePro over us, and we'll lay those out just as plainly as the reasons not to.
Here's the short of it. ProcurePro is a procurement specialist built for head contractors. ClaimStack does procurement too, but it works for whoever's running the tender, whether that's the developer, the builder or the subbie, and it keeps going after the contract's signed, into the claims and variations. Which of those matters to you decides most of this.
ProcurePro is a trademark of its owner. This comparison is based on publicly available information and our own product. We are not affiliated with ProcurePro.
The short version
- ProcurePro is built for one job: subcontractor procurement for head contractors, from procurement schedule through tender, comparison, recommendation and signed contract. It does that job deeply and the customer list backs it up.
- ClaimStack works for whichever side of the contract you're on. A developer tendering the head contract, a builder tendering trades, and a subbie tendering its own suppliers all use the same plans at the same price.
- Their pricing isn't published. ProcurePro charges a one-off implementation fee plus an annual licence "tailored to the size of your business", with unlimited users and projects. To get a number, you ask.
- Ours is. ClaimStack Procurement, our closest like-for-like plan, is $70 per seat per month with no seat minimum. Our full suite, Commercial OS, is $140. It's all on the website, no meeting needed. We've compared all three line by line below.
- Tenderers pay nothing on either. ProcurePro's tenderers don't even need to sign up. On ClaimStack, tenderers can view and decline without an account, and submit on a free one.
- The big difference is what happens after award. On ProcurePro's published material we couldn't find payment claims or variations. On ClaimStack, the package you award becomes the subcontract your subbie claims against, in the same system.
- They're ahead on a few things and we won't pretend otherwise: SOC 2 Type 2, Jobpac and Cheops integrations, a guided 90-day implementation, and a much longer track record on very big jobs.
How we checked this: we went through ProcurePro's home, pricing, FAQ, integrations and solution pages on 27 October 2026, and every quote below links back to where it came from. We're reading their public material, not using their product. Prices and features change, so check before you rely on any of it.
What ProcurePro does
From ProcurePro's home page, the product covers:
- Procurement schedule, with milestones, lead times and a Gantt view. "As procurement work is completed, milestones automatically turn green."
- Scope of works library, to "prevent costly scope gaps".
- Tenders and price breakdowns, where every tenderer prices in the same format so comparisons are "apples-for-apples".
- Compare and recommend, for vendor selection and approval.
- Contracts and eSignature: "Draft, approve, send and sign contracts in one place", with auto-filled particulars and compiled annexures.
- Vendor management, lessons learnt, and data and analytics.
- AI features: BidLevel, which "reads supplier quotes, builds a complete breakdown" and pulls out pricing and exclusions, plus an AI pricing library, an AI procurement assistant and an estimating handover.
It integrates with Procore, Aconex, Viewpoint Jobpac, Cheops, DocuSign, Microsoft Office, Microsoft Entra, PowerBI and the Australian, New Zealand and UK business registers (integrations, FAQ).
They've got an impressive customer list on their home page, and they say they're "Trusted by leading contractors on $100+ billion in projects." That's a serious set of references. If you're a tier 1 or tier 2 builder, it counts for a lot.
What ClaimStack's procurement covers
On our Procurement plan, at $70 per seat per month:
- Procurement schedule and packages
- Tender management, invitations, reminders and addenda
- Bid levelling and rate comparison
- Award recommendations and approvals
- Contract generation and e-signing
- Purchase orders and a supplier portal
- Document register, with Procore and Aconex sync
- Savings tracked against your estimate
On the procurement stage itself, there's a lot of overlap. We're not going to tell you our procurement is deeper than ProcurePro's. It's their whole product and they've been at it a lot longer than we have.
Who it's for: head contractors, or any side of the contract
This is the biggest difference between the two, and it's easy to miss in a feature list.
ProcurePro's FAQ describes the product as "purpose-built for construction Head Contractors", across commercial construction, fitout and infrastructure. Their site is written from the builder's chair: the builder runs the procurement and the trades respond.
ClaimStack doesn't assume which chair you're sitting in. The same platform, plans and price work for:
- Clients and developers, tendering the head contract to builders, then assessing the builder's claims and variations once it's let.
- Head contractors, tendering trade packages to subbies, then running those subcontracts.
- Subcontractors, tendering their own suppliers and sub-trades, and pricing their bid to the builder from what comes back, without the builder seeing any of that sourcing.
Our pricing is one price for every role: "Builders, subcontractors, consultants and clients pay the same and get the same. Your role decides what you do, not what you pay."
We built it that way because that's how a job actually works. The developer who tendered the head contract, the builder who won it and the subbies the builder engaged are all on the same project, each running their own procurement and claims, each seeing only the contracts they're party to. A tier 2 builder that responds to a developer's tender on ClaimStack is already set up to tender its own trades the same way.
If you're a head contractor, this might not matter much to you, and ProcurePro being focused on your exact role is a strength. But if you're a developer, a client-side PM or a subbie looking for procurement software, ProcurePro positions itself for head contractors, so ask them how it would work from your side. ClaimStack is built for it.
Side by side: ProcurePro, ClaimStack Procurement and Commercial OS
There are two fair ways to line us up against ProcurePro, so we've done both.
- ClaimStack Procurement is the like-for-like match. Like ProcurePro, it takes a package from schedule to signed contract and stops there.
- ClaimStack Commercial OS is our whole suite: Procurement and Claims together, plus the finance side. It's not like-for-like, but it's what you'd weigh up against ProcurePro plus whatever you're using for claims, invoices and cost reporting today.
ProcurePro's column comes from the public pages listed under Sources, as at 27 October 2026; ours from our pricing page. "Not on their published materials" means we didn't find it on those pages, not that ProcurePro can't do it. Ask them.
| ProcurePro | ClaimStack Procurement | ClaimStack Commercial OS | |
|---|---|---|---|
| Built for | Head contractors | Clients, developers, head contractors and subcontractors | Clients, developers, head contractors and subcontractors |
| Price | Not published. Annual licence plus one-off implementation fee | $70 per seat / month, or $61.25 on annual billing. No one-off fees | $140 per seat / month, or $122.50 on annual billing. No one-off fees |
| Users | Unlimited | Per seat, no minimum, volume discounts from 10 seats | Per seat, no minimum, volume discounts from 10 seats |
| Trial and exit | No free trial. 60-day early exit clause instead, per their FAQ | Monthly billing. Cancel any time, effective at the end of the billing period | Monthly billing. Cancel any time, effective at the end of the billing period |
| Procurement schedule | Yes, with Gantt view and auto-calculated lead times | Yes, with packages | Yes, with packages |
| Scope of works | Scope of works library | Scope templates | Scope templates |
| Tendering | Yes | Yes, with invitations, reminders and addenda | Yes, with invitations, reminders and addenda |
| Tenderer access | Free, emailed link, no sign-up | Free. View and decline without an account; submit on a free account | Same as Procurement |
| Price comparison | Standard-format breakdowns, compare and recommend | Bid levelling and rate comparison | Bid levelling and rate comparison |
| AI on quotes | BidLevel reads quotes into a breakdown, with exclusions | AI check of an attached proposal or marked-up contract, flagging terms to accept or reject | Same as Procurement |
| Award approval | Yes | Yes, award recommendations and approvals | Yes, award recommendations and approvals |
| Contract and e-signing | Yes, built-in eSign or DocuSign | Yes, contract generation and built-in e-signing | Yes, contract generation and built-in e-signing |
| Vendor management | Yes | Company vendor library | Company vendor library |
| Purchase orders | Not on their published materials | Purchase orders and supplier portal | Purchase orders and supplier portal |
| Savings and reporting | Data and analytics, PowerBI | Savings tracked against your estimate | Savings, plus financial hub and budget tracking |
| Lessons learnt, AI pricing library, AI assistant, estimating handover | Yes | No equivalent | No equivalent |
| Procore and Aconex | Yes | Yes, document register sync | Yes, document register sync |
| Jobpac, Cheops, Microsoft Entra | Yes | No. SSO is on Enterprise | No. SSO is on Enterprise |
| Finance and accounting integration | Jobpac, Cheops | No | Xero |
| SOC 2 Type 2 | Yes, per their FAQ | Not yet. Audit planned | Not yet. Audit planned |
| Payment claims on awarded subcontracts | Not on their published materials | No | Yes, subbies claim free against the awarded breakdown |
| Payment schedules and SOP timing | Not on their published materials | No | Yes, with the statutory clock tracked |
| Variations | Not on their published materials | No | Yes, one shared, locked record |
| Head contract claims to the principal | Not on their published materials | No | Yes |
| Invoice inbox and payment batches | Not on their published materials | No | AI invoice parsing, PO matching, ABA export |
| Cashflow forecasting | Not on their published materials | No | Yes, with S-curves |
| Transmittals and drawing approvals | Not on their published materials | No | Yes |
| Timesheets | Not on their published materials | No | Yes |
Read across the first two columns and ProcurePro has more procurement-specific tooling: lessons learnt, the AI pricing library, the procurement assistant, estimating handover, and more enterprise integrations. Where our Procurement plan wins is the published price, POs on the same plan, and a path into claims on the same record when you're ready for it.
The third column is a different question. Commercial OS has the same procurement as our Procurement plan, so it doesn't close that gap. What it adds is everything after the contract's signed. If you'd otherwise buy ProcurePro and then run claims, variations, invoices and cashflow somewhere else, compare Commercial OS against all of those systems added together, not against ProcurePro on its own.
If procurement is all you'll ever run in the system, and your team's big enough to make an unlimited-user licence pay off, ProcurePro's depth is a perfectly good reason to pick it.
Pricing: one of us publishes it
ProcurePro
ProcurePro's pricing page doesn't give any figures:
"ProcurePro licenses are tailored to usage. Get in touch to find out pricing for your business."
Their FAQ fills in how it's structured:
"We charge an implementation fee (once off) and licence fee (annual), tailored to the size of your business."
What's in the licence is genuinely generous: "Unlimited projects and unlimited users", every feature and integration "now and in the future", and a personalised implementation aimed at having you up and running in 90 days. There's no free trial. Instead, their FAQ says the standard terms include a 60-day early exit clause.
ClaimStack
| Plan | Price (AUD, ex GST) | Who it's for |
|---|---|---|
| Collaborator | Free | Anyone invited into a project, including tenderers |
| Procurement | $70 per seat / month | Tender, level and award the work |
| Claims | $70 per seat / month | Payment claims, variations, subcontract admin |
| Commercial OS | $140 per seat / month | Procurement and Claims together, plus the finance side |
| Enterprise | Custom | Multi-entity groups, SSO and integrations |
Volume discounts are published too, and they apply to every seat once you cross the band: 5% at 10 to 24 seats, 10% at 25 to 49, and 15% at 50 and up. Annual billing takes another 12.5% off, which brings a Procurement seat to $61.25 a month, or $735 a year. Monthly billing, no seat minimum, and no one-off fees on a paid plan: no implementation fee, and the tender and contract generation fees on our pricing page only apply if you're not subscribed.
The honest bit about seats
We price per seat. ProcurePro includes unlimited users.
If you're putting thirty estimators, procurement managers and PMs on the platform, an unlimited-user annual licence could well come in cheaper than thirty of our seats. We can't tell you for sure, because their number isn't published. What we can tell you is that a five-person procurement team on ClaimStack is $350 a month ex GST, and you can work that out without talking to anyone.
Get their quote, multiply our seat price by your headcount, and compare the two.
Tenderers: both free, ProcurePro is lighter
ProcurePro's tenders page says tenderers get "no sign up, no fees, no friction", and their FAQ says they get to the tender through an emailed secure link with no need to "pay, sign up or log in."
That's a real advantage and we'll say it straight. A trade pricing twenty jobs a month for six different builders doesn't want another login, and the fewer hoops there are, the more prices come back.
On ClaimStack, a tenderer can open the invitation, look through the documents and decline without an account. To submit a price, they create a free Collaborator account. They never pay a cent, but it is a sign-up, and ProcurePro's link-only approach is less friction at that one step.
The reason we ask for an account is the next section: the trade you award is the trade who then claims against the subcontract, and that needs a login anyway.
After award: where the two go different ways
ProcurePro's contract creation page covers drafting, approving, sending and signing the contract, and tracking where it's up to. Across their published solution, integration and FAQ pages, we found no mention of payment claims, payment schedules or variations. Their integrations include Procore, Aconex, Jobpac and Cheops. That's what they publish, not their roadmap, so ask them.
On ClaimStack, the signed contract stays put. The package becomes the subcontract, the awarded price becomes its breakdown, and from there (on Claims or Commercial OS):
- Your subbie claims against that breakdown, line by line, on the free Collaborator plan, with previous claims carried forward so the totals always reconcile.
- You assess and issue the payment schedule, with the statutory clock tracked from the day the claim was served.
- Variations run as one shared record both parties read, with revisions superseding rather than duplicating, and approved variations locked against edits at the database.
- Your head contract claim to the principal runs in the same system as the subcontract claims feeding it.
If we had to sum up the case for ClaimStack in one line, it's this: the scope you tendered, the price you levelled, the contract you signed and the claim you pay are one record, not four exports.
To be clear on cost: Procurement on its own stops at the signed contract. Running claims on the contracts you award needs Claims or Commercial OS. That's set out on our pricing page.
Where ProcurePro is ahead
We'd rather you hear these from us than find them out yourself:
- Security certification. ProcurePro's FAQ says it's SOC 2 Type 2 compliant. We're not SOC 2 certified yet; an independent audit is planned. Our data security page sets out what we do now, including hosting in Melbourne and database-enforced row-level security. If your IT or risk team needs SOC 2 today, that settles it.
- ERP integrations. ProcurePro integrates with Viewpoint Jobpac and Cheops. We integrate with Xero, Procore and Aconex. If your finance runs on Jobpac or Cheops, that matters.
- Implementation. ProcurePro includes a personalised implementation programme, and says you'll get a real person on support in under 60 seconds. Ours is lighter-touch, which suits a small team and might not suit a 200-person rollout.
- Track record at scale. Their named customers are some of the biggest builders in Australia and the UK. If you're tier 1, references like that are worth more than any feature list.
- UK market. ProcurePro lists UK customers and publishes UK terms. ClaimStack is built for Australian contracts and Australian security of payment legislation.
So which should you use?
ProcurePro might suit you better if: you're a large head contractor with a big procurement team, you want unlimited users on one annual fee, you need SOC 2 Type 2 or Jobpac and Cheops integration, your post-award claims already live happily in Procore, Aconex or your ERP, or you work in the UK.
ClaimStack Procurement is probably the better fit if: you're a developer, client or subbie running your own tenders, you want to see the price before the demo, you want POs on the same plan as your tenders, or you're a smaller team that doesn't need lessons learnt, AI pricing or an ERP integration.
ClaimStack Commercial OS is probably the better fit if: you want the package you award to flow straight into the claims and variations on that subcontract, without re-keying the breakdown into a second system.
If you're already on ProcurePro and it's working for you, there's no reason to switch. This is for teams picking their next system.
The quick way to decide: get ProcurePro's quote, including the implementation fee, then price your seat count against our table above. Then ask both of us the same question: "Once this package is signed, where does the subbie's first claim go?"
See how procurement works on ClaimStack →
Frequently asked questions
How much does ProcurePro cost?
ProcurePro doesn't publish its pricing. Its FAQ says it charges a one-off implementation fee and an annual licence fee, tailored to the size of your business, and the licence includes unlimited users and projects. You request pricing from their team. ClaimStack publishes its pricing: Procurement is $70 per seat per month (AUD, ex GST), or $61.25 on annual billing, with no seat minimum and no one-off fees on a paid plan.
Do subcontractors pay to tender on ProcurePro or ClaimStack?
No, on either. ProcurePro says tenderers access tenders through an emailed secure link with no need to pay, sign up or log in. On ClaimStack, tenderers can view and decline without an account and submit on the free Collaborator plan.
Does ProcurePro handle payment claims and variations?
On ProcurePro's published materials as at 27 October 2026, we found no payment claim, payment schedule or variation capability; its product runs from procurement schedule to signed contract. Confirm with ProcurePro directly. ClaimStack runs payment claims, payment schedules and variations on the contracts you award, on its Claims or Commercial OS plans.
Is ClaimStack cheaper than ProcurePro?
It depends on your seat count, and we can't compare directly because ProcurePro's pricing isn't published. ClaimStack Procurement is $70 per seat per month with volume discounts of 5% at 10 seats, 10% at 25 and 15% at 50+, plus 12.5% off for annual billing. ProcurePro's annual licence includes unlimited users, which may work out cheaper for large teams. Get both quotes.
Is ClaimStack SOC 2 certified?
Not yet. An independent audit is planned. ProcurePro states it is SOC 2 Type 2 compliant. ClaimStack hosts its database, file storage and backups in Melbourne, Australia.
Can developers and subcontractors use ProcurePro or ClaimStack for procurement?
ProcurePro describes itself as "purpose-built for construction Head Contractors", and its published material is written for builders tendering trade packages. ClaimStack is built for any side of the contract: developers and clients tendering the head contract, head contractors tendering trades, and subcontractors tendering their own suppliers, all on the same plans at the same price.
Can I use ProcurePro for procurement and ClaimStack for claims?
Yes. You could tender and sign on ProcurePro and set up the subcontract in ClaimStack for claims. You'd enter the contract and its breakdown into ClaimStack yourself, since there's no integration between the two.
Sources
Every ProcurePro figure and quote above comes from these pages, reviewed on 27 October 2026:
- ProcurePro home page: product scope, customer list, "$100+ billion in projects", integrations
- ProcurePro pricing: "licenses are tailored to usage", unlimited users and projects, 90-day implementation
- ProcurePro FAQ: implementation fee plus annual licence, no free trial and the 60-day exit clause, tenderer access, SOC 2 Type 2, hosting
- ProcurePro tenders and price breakdowns: "no sign up, no fees, no friction"
- ProcurePro contract creation: drafting, approval and eSignature scope
- ProcurePro integrations: the integration list
- ClaimStack pricing: every figure we've quoted for our own plans
ProcurePro is a trademark of its owner; this comparison is published for the purpose of comparative information and we make no claim of affiliation. Pricing and features change, so check both with ProcurePro and with us before making a decision.